Sharepoint v's Onedrive

in IT Solutions August 11, 2015

There's a lot of confusion surrounding the role that SharePoint and OneDrive can play as a hub for collaboration and as a document management platform. Microsoft has offered both products in one form or another for more than a decade, they include a vast amount of free document storage with various Office 365 offerings, as well as offering OneDrive for Business as a file store for SharePoint Server and SharePoint Online. .

The Origins of OneDrive for Business

SharePoint began as an on-premises solution for content management and initially offered basic intranet and document storage capabilities. As SharePoint evolved, it included an option known as My Site for personal storage to replace the local desktop, My Documents and personal folders within the network drive locations.

In 2014 Microsoft rebranded the personal My Site areas to OneDrive for Business, with SharePoint becoming a central hub for company employees by expanding into social collaboration, business intelligence, and project management in addition to the intranet and document management components. 

In order to attempt to minimise some of the confusion, let's look at how the document storage capabilities of the two products should be used in a business: 

Sharepoint Onedrive
Use to store information that is meant to be shared with the organisation; sharing is generally controlled centrally by an administrator. Use to store information that would normally be stored in personal data storage; sharing is generally controlled centrally by the owner.
In Other Words...
  • Intranet.
  • Company and team documents.
  • Integration with other apps and services.
In Other Words...

Document storage (personal and limited company and team use)

Summary

SharePoint can become an end-to-end solution for all of your company's document storage and collaboration needs by offering integration of other products and apps in addition to the intranet and document storage components.

OneDrive is a document storage component for personal documents and sharing with others.

No matter which product you use, the solutions are robust and worth taking a closer look as a good fit for all document storage and collaboration requirements.

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